Last updated: November 7, 2025

Version 1.0, effective November 7, 2025

Welcome to JApply (the “Platform”), operated by JApply SAS, a company registered in Ouagadougou, Burkina-Faso (“we”, “us”, or “our”).
This Privacy Policy explains how we collect, use, store, and protect your personal data when you use JApply.

By using JApply, you confirm having read and that you agree to this Privacy Policy.

1. Who We Are

JApply is an online platform that assists users in creating professional job application materials such as CVs and cover letters, using artificial intelligence.

Data Controller: JApply SAS, Ouagadougou, Burkina-Faso

Contact email: hello@japply.org

Intellectual Property Owner: The creator and owner of JApply (distinct from JApply SAS) retains ownership of all intellectual assets of the platform.

2. Data We Collect

We collect only the data necessary to provide our services effectively and improve user experience.

Personal Data Provided by You

When you create or use your JApply account, you may provide:

• Full name
• Email address
• Profile photo (optional)
• Background information (for CV generation)
• User story and career objectives (for cover letter generation)

Furthermore, we also keep your the followings:

• Generated CVs, Cover Letters, and related materials

Automatically Collected Data

When you visit our Platform, we may collect:

• Log and usage data (e.g., pages visited, actions taken, date/time)
• Device information (e.g., browser type, operating system)
• IP address (for security and analytics)

We do not use this information to personally identify users beyond what is necessary to maintain platform security and performance.

3. Purpose of Data Collection

We collect and process your personal data for the following purposes:

• To create and manage your user account;
• To generate AI-assisted CVs and cover letters;
• To personalize and improve user experience;
• To process subscription payments and send billing notices;
• To communicate important updates or changes to the service;
• To comply with legal obligations and protect the integrity of the platform.

We do not sell or rent your personal data to any third party.

4. Legal Basis for Processing (GDPR Compliance)

We process your personal data based on one or more of the following legal grounds:

• Performance of a contract: To deliver the JApply services you have requested;
• Consent: For optional features, communications, or marketing;
• Legal obligation: To comply with applicable law or tax requirements;
• Legitimate interest: To improve our services and ensure security.

You can withdraw your consent at any time by contacting us at hello@japply.org.

5. How We Store and Protect Your Data

We take security seriously and apply appropriate technical and organizational measures to protect your personal data against unauthorized access, alteration, disclosure, or destruction.

Examples of measures include:

• Encrypted connections (HTTPS and SSL/TLS);
• Secure data storage and backups;
• Access control and authentication for staff;
• Limited retention periods for inactive accounts.

While we strive for high standards of protection, no method of data transmission over the internet is entirely risk-free.

6. Data Retention

We retain your data only for as long as necessary to:

• Provide you with our services;
• Comply with legal, accounting, or reporting obligations;
• Resolve disputes or enforce our agreements.

When your account is deleted or inactive for an extended period, your data is securely erased or anonymized.

7. Sharing of Data

We may share limited personal data with trusted partners or service providers, solely to help us operate the Platform. Examples include:

• Payment processors (for subscription payments);
• Cloud hosting and AI processing providers;
• Email communication tools.

These partners are bound by data protection agreements and may not use your data for their own purposes.
We do not sell or disclose personal data to advertisers or unrelated third parties.

8. International Data Transfers

If we transfer data outside your country (for example, to secure hosting or AI processing providers), we ensure that the receiving entity offers adequate data protection measures in compliance with GDPR or equivalent standards.

9. Your Rights

Under applicable data protection laws (including GDPR where relevant), you have the following rights:

• Access: Request a copy of your personal data we hold;
• Rectification: Correct any inaccurate or incomplete data;
• Erasure (“Right to be Forgotten”): Request deletion of your data;
• Restriction: Request limits on how we process your data;
• Portability: Request your data in a structured, machine-readable format;
• Objection: Oppose processing based on legitimate interests or marketing.

To exercise any of these rights, contact us at hello@japply.org.
We may ask you to verify your identity before processing your request.

10. AI and User Responsibility

JApply uses artificial intelligence to assist in content generation.
While AI helps automate writing and formatting, the final responsibility for reviewing and validating generated content rests entirely with the user.

By using JApply, you agree that:

• You will verify AI-generated CVs or cover letters before use;
• JApply SAS and the JApply owner shall not be held liable for inaccuracies or consequences resulting from generated content.

11. Cookies and Tracking Technologies

JApply may use cookies or similar technologies to:

• Maintain user sessions and preferences;
• Analyze site usage and performance;
• Enhance personalization.

You can manage or disable cookies through your browser settings, but doing so may affect certain features of the Platform.

12. Payments and Security

Payments on JApply are processed through secure third-party providers.
We do not store your full payment card details on our servers.
All payment transactions follow strong encryption and security measures.

13. Third-Party Services

Our Platform may contain links or integrations with third-party services (such as payment processors or content resources).
These external services have their own privacy policies.
We encourage you to review them carefully before using such services.

JApply SAS and the JApply owner are not responsible for third-party practices but will take action if a partner is found to misuse user data.

14. Updates to This Policy

We may update this Privacy Policy from time to time to reflect changes in our practices or legal obligations.
When updates occur, we will revise the “Last Updated” date and notify users on our website or by email when appropriate.

15. Contact

If you have any questions, concerns, or data access requests, please contact us at:
hello@japply.org